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Privacy Policy & Terms of Service 
Small School Districts’ Association (SSDA)

PRIVACY POLICY 

The Small School Districts’ Association (“SSDA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting it. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website hosted on Novi AMS (the “Site”). By using the Site, you agree to the terms of this Privacy Policy. 

1. Information We Collect 

We may collect personal information that you voluntarily provide to us, including your name, email address, phone number, mailing address, organization, job title, account credentials, and membership status. Payment information is processed securely through third-party providers and is not stored by SSDA. 

We also automatically collect certain information about your device and usage of the Site, including your IP address, browser type, device type, access times, referring URLs, and browsing behavior. This information helps us understand how users interact with the Site and improve our services. 

2. How We Use Information 

SSDA uses collected information to provide and manage membership services, process transactions, communicate with users, improve the functionality and security of the Site, and comply with legal obligations. We may also use analytics tools to better understand usage patterns and enhance user experience. 

3. Legal Basis for Processing 

Where applicable, we process personal information based on your consent, to fulfill contractual obligations, to support our legitimate interests in operating and improving our services, and to comply with legal requirements. 

4. Sharing of Information 

SSDA does not sell personal information. We may share information with trusted service providers such as Novi AMS, payment processors, and analytics vendors, as well as with event partners when necessary. We may also disclose information when required by law or to protect our rights and the safety of our users. 

5. Cookies and Tracking Technologies 

We use cookies and similar technologies to enhance user experience, analyze Site usage, and improve performance. You can manage cookie preferences through your browser settings, although disabling cookies may affect certain features of the Site. 

6. Data Retention 

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Policy, comply with legal obligations, resolve disputes, and enforce agreements. 

7. Data Security 

SSDA implements reasonable administrative, technical, and physical safeguards to protect personal information. However, no method of transmission over the internet or electronic storage is completely secure.

8. California Privacy Rights 

If you are a California resident, you have the right to request access to, correction of, or deletion of your personal information, and to request information about how your data is used and shared. SSDA does not sell personal information. To exercise your rights, please contact us at staff@ssda.org.

9. Third-Party Links 

The Site may contain links to third-party websites. SSDA is not responsible for the privacy practices or content of those external sites. 

10. Children’s Privacy 

We do not knowingly collect personal information from children. 

11. Changes to This Policy 

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. 

12. Contact Information 

Small School Districts’ Association (SSDA) 
925 L Street, Suite 1185, Sacramento, CA 95814 
staff@ssda.org 
916-750-0722 

TERMS OF SERVICE 

By accessing or using the SSDA website, you agree to comply with these Terms of Service. 

1. Eligibility 

You must be at least 18 years old to use this Site and capable of entering into a legally binding agreement. 

2. Use of the Site 

You agree to use the Site only for lawful purposes and not to interfere with its operation, attempt unauthorized access, or distribute harmful or unlawful content. 

3. User Accounts 

You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. 

4. Payments 

All payments are processed securely through third-party providers. SSDA does not store full payment card information. 

5. Intellectual Property 

All content on the Site, including text, graphics, logos, and software, is owned by SSDA or its licensors and is protected under applicable laws. 

6. Disclaimer of Warranties 

The Site is provided on an “as is” and “as available” basis without warranties of any kind, either express or implied. 

7. Limitation of Liability 

To the fullest extent permitted by law, SSDA shall not be liable for any indirect, incidental, or consequential damages arising from your use of the Site. 

8. Indemnification 

You agree to indemnify and hold harmless SSDA and its affiliates from any claims arising out of your use of the Site or violation of these Terms. 

9. Termination 

SSDA may suspend or terminate your access to the Site at its discretion for violations of these Terms. 

10. Entire Agreement 

These Terms and the Privacy Policy constitute the entire agreement between you and SSDA regarding the Site.